Fundraising for Small Groups Newsletter

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September 23, 2017

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"Day of the Event" Emergency Kit

by Deane Brengle



You may think that I am going to talk about emergency first aid kits. You may also be thinking - DUH! Does he think I'm that stupid? Of course we will have an emergency first aid kit at our nonprofit event.

Surprise! What I'm talking about today is an emergency kit for your event, not the people that attend it.

An amazing amount of things can and will go wrong during your nonprofit event. You know - Murphy's Law. So it only makes good sense to anticipate those potential glitches and be prepared for them.

Do yourself a giant favor and prepare a "Day of the Event" emergency kit before your nonprofit event. You will be amazed at the effect it will have on you. You will sleep better the night before your event. You will also approach your event with more confidence knowing you can handle any emergency Mr. Murphy can throw at you.

While your event may require some specialized items, consider these basic items for your event emergency kit:

  1. Pens, pencils, sharpies, felt tipped markers - large, small, different colors
  2. Paper, Post-it-Notes, notebooks, scratchpads
  3. Scotch tape, masking tape, duct tape, two sided tape
  4. Stapler, staples, staple gun
  5. Tacks, push pins, paper clips, rubber bands
  6. Glue, glue gun, Krazy glue
  7. "S" hooks, bungee cords
  8. Hammer, nails, pliers, screwdrivers, adjustable wrench
  9. Small sewing kit, safety pins
  10. Flashlight
  11. Batteries
  12. Scissors, utility knife
  13. Extension cords
  14. Posterboard
  15. Paper towels, Kleenex
  16. Trash bags
  17. Feminine hygiene products
  18. Small first aid kit
  19. Aspirin/Tylenol, antacids, Benadryl
  20. Cleansing wipes, sanitary hand cleaner
  21. Extra business cards
  22. Extra promotional materials
  23. Your organization's phone book
  24. Exhibitor, vendor, and volunteer lists with phone numbers
  25. Copies of important documents, work orders, rental agreements
  26. Name tags
  27. Change of clothes, warm clothes, raingear, hat
  28. Camera
  29. Bottled water
  30. A no mess snack

If your nonprofit regularly holds events this kit should be permanent. Keep it boxed up and ready to go.

If you don't hold events very often, or can't afford to create a permanent kit, just keep your "Day of the Event" emergency kit checklist handy and compile your kit for each event.

OK, don't thank me now. But think of me when your event emergency kit saves you from an embarrassing or event stopping moment. And then pat yourself on the back for thinking ahead. Because Mr. Murphy gets an invitation to every nonprofit event!

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Fundraising Expert - Deane Brengle

About the Author:

Deane Brengle writes for several free online publications that cover fundraising for small nonprofit groups. You can visit these publications and read more about fundraising in articles by him and other experts in the field at The Fund$Raiser Cyberzine, The Fundraising for Small Groups Newsletter, and Fundraising Booklets.





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